How to register a death in Scotland

A death may be registered by any Registrar of Births, Deaths and Marriages in Scotland - it is important to register at the earliest point possible once the death certificate has been issued. You need to call the registrar in advance to arrange an appointment, the local contact details are provided below:

  • Airdrie: 01236 758080
  • Bellshill: 01698 346780
  • Coatbridge: 01236 856430
  • Motherwell: 01698 302203
  • Hamilton: 01698 453792
 

When you register a death, you need to take the following documents:

  • Medical Certificate of Cause of Death (Form 11)
  • Any certificate or document relating to any pension, benefits or allowances in which the person was in receipt
  • NHS medical card, if available
  • The person’s birth and marriage or civil partnership certificates, if available.

It may also be helpful to take such information as the deceased’s National Insurance number, Driving Licence or Passport as the Registrar will be able to cancel these through their Tell us Once service.

You will need to register the death before the funeral takes place but it is perfectly okay to begin making arrangements for the funeral with your chosen funeral director.

Each day in Scotland a random selection of Medical Certificates of Cause of Death are subject to scrutiny in order to monitor the quality and accuracy of the certificate. In this instance a Medical Review will take place, this is conducted by a team of Medical Examiners and will mean that the Registrar may not be able to complete the Registration at the time you visit but they and your funeral director will be able to explain more about process to you.

Additionally, any death that occurs in Scotland must be registered in Scotland regardless of the person’s usual place of residence.

 

Upon completing the registration of death process, the Registrar will give you:

  • A Certificate of Registration of Death (Form 14). This form is to be given to the funeral director so that the funeral can go ahead
  • A form 334/SI, “Registration of notification of death” for use in obtaining or adjusting Benefits or for National Insurance purposes

On payment of the appropriate fee, an extract of the entry recorded in the Register of Deaths. This might be required in order to acquire information about the person’s assets, such as pension, insurance policies, savings and Premium Bonds.